What is the Cost of
Acumatica ERP? 

TABLE OF CONTENTS

1. How Does Acumatica Pricing Work 
   
2. More About Acumatica User Types and Options 
   
3. What Packages Does Acumatica Offer 
4. Acumatica for Enterprise Businesses 
5. Acumatica Modules & Industry Editions
6. Have a Successful Acumatica Implementation + Acumatica Implementation Cost 
7. Acumatica Buying FAQ

How Does Acumatica Pricing Work? 

Acumatica's pricing depends on a number of factors, including the number of users (if in a starter edition), transaction volume, and the applications and license type you choose. 

Cost components of an Acumatica License

• Annual subscription: The basic subscription starts at a few thousand per year, but most mid-sized businesses pay more 
• Implementation: Implementation costs can range from $30,000 to $100,000 or more 
• Monthly fees: Monthly fees can range, depending on the features and modules needed

Factors that affect price 

• Number of users: The number of people who will be using the system, if not in an unlimited user package
• Transaction volume: The number of transactions the system will process each month
• Applications: The applications you choose to use
• License type: The type of license you choose
• Business processes: The complexity of your business processes
• Customization: The level of customization you need
• Data conversion: The cost of converting or migrating your data

For example: 

All these elements make up the list price of a Acumatica annual subscription. The example above is for a construction edition, but there are Acumatica vertical editions for many industries such as Wholesale Distribution, Manufacturing, Services and more.

A seasoned Acumatica partner can help you solution your package and negotiate pricing. In many cases, Protelo has helped clients pare down their initial ERP needs, avoiding excess upfront cost. 

Protelo has a 2-minute Acumatica Pricing and Fee Calculator to get the conversation started for your business. 

What are the User Types in Acumatica? 

Acumatica has a small business edition package with a cap of 10 users logged in at one single time. This allows smaller businesses to use the power of a full ERP such as Acumatica at a lower cost of entry.

For mid-market and enterprise businesses, Acumatica offers an unlimited user licensing model. 

Unlimited users means you can give access to as many users as needed within your organization without having to pay per user seat; instead, the pricing is based on your system usage and resource consumption, making it a unique feature in the ERP industry. More on the consumption-based pricing below...

What packages does Acumatica offer?

Acumatica Essentials

All Essentials Editions are designed to meet the needs of smaller organizations and include access for five named users. Acumatica Essentials can be upgraded to ten named users. The included modules vary according to the chosen Industry Edition.

Acumatica Select

All Select Editions are designed for small business organizations (typically up to 50 employees) that require advanced financial capabilities and more robust ERP functionality. Included modules vary based on the Industry Edition selected.

Acumatica Prime

All Prime Editions are designed for lower mid-market organizations (up to 200 employees) that require advanced financial capabilities and more robust ERP functionality. Included modules vary based on the Industry Edition selected.

Acumatica Enterprise

All Enterprise Editions are designed for any size organizations that require advanced financial and ERP functionality and capabilities in a reserved resource environment. Included modules vary based on the Industry Edition selected. See Appendix A for more information on included and optional modules.

Is Acumatica for Large Businesses? What is the cost of Enterprise Acumatica?

The cost of Acumatica grows with business complexity. Because of the modularized functionality within Acumatica and transaction based pricing with unlimited users, it is a good ERP option to control annual costs for enterprise businesses. Phasing into advanced functionality is a common path to success. Many customers will start with an industry-specific base Acumatica ERP package, then once implemented, and live on Acumatica—will add advanced modules for more complexity.  

What are the available Acumatica modules? 

Acumatica is divided into the following functional areas, all with modules that are built upon these core business processes. Visit the Acumatica Add-on Modules Page for more in-depth information such as demo videos, datasheets, and more resources.  

Acumatica offers a variety of modules designed to support different aspects of business operations.

Here’s a list of the core Acumatica modules available:

• Financial Management
• Customer Relationship Management (CRM)
• Project Accounting
• Reporting, Dashboards, and Data Analysis Tools
  
  
  

Industry-Specific Editions

Distribution Edition

• Inventory Management
• Order Management
• Purchase Order Management
• Requisition Management
• Warehouse Management (WMS)
  
  

Manufacturing Edition

• Bill of Materials and Routing
• Production Management
• Material Requirements Planning (MRP)
• Manufacturing Data Collection (MDC)
• Product Configurator
• Estimating
• Advanced Planning and Scheduling
  
  

Construction Edition

• Job Costing
• Construction Project Management
• Commitment Management
• Daily Field Reports
• Subcontract Management
• Retainage Management
  
  

Commerce Edition

• eCommerce Integration
• B2B and B2C Sales Support
  
  

Field Service Edition

• Service Management
• Scheduling, Dispatching, and Route Optimization
• Equipment and Asset Management
• Contract Management
  
  

Other Specialized Modules

• Payroll Management
• Fixed Assets Management
• Tax Management
• Bank Feeds & Bank Reconciliation
• Intercompany Accounting
• Deferred Revenue Accounting
• Expense Management
• Multi-Entity and Multi-Currency Support

Acumatica Implementation Cost 

The cost of implementation varies just as much as the licensing cost, based on the project's complexity, the chosen modules, and the experience of your Acumatica implementation team. 

Acumatica implementation costs range from $25,000 USD to $150,000 USD on average. Implementation can be paid as an upfront fee with agreed upon actions (fixed bid) or on Time and Materials (only pay for what is performed in the implementation).

There are several factors that influence the implementation cost such as: 

• Experienced resources available on the client side to take on work 

• The amount of data that will need to be cleansed and migrated from the legacy system 

• The experience of your ERP implementation partner 

• Availability of implementer resources (are they onshore and available in your workday?)

Here are key best practices to follow for a successful Acumatica implementation:

Thorough Planning: Before diving into implementation, conduct comprehensive planning sessions with your project team and partner to outline your goals, requirements, and timelines. This ensures a structured approach and minimizes potential setbacks. Work sessions with your implementation team should be frequent and thorough.  

Engage Stakeholders: Involve key stakeholders from different departments (finance, operations, HR, sales, etc.) in the implementation process. Their insights and feedback will be invaluable in customizing Acumatica to meet your business needs effectively. Even if you intend to integrate sections of Acumatica such as CRM, involve the team to ensure data, workflows and approvals are moving properly through the two connected systems.  

Clear Communication: Maintain open and transparent communication with your implementation team and stakeholders. Regular updates on progress, challenges, and milestones foster trust and alignment throughout the process. 

Proper Training: Invest in a partner that provides thorough training for your team to ensure they're equipped to leverage Acumatica's features effectively. This minimizes resistance to change and maximizes user adoption post-implementation. Your partner should have a proven UAT (User Acceptance Testing) script and methodology to ensure proper adoption.  

Data Migration Strategy: Develop a robust strategy for migrating data from existing systems to Acumatica. Ensure data integrity and accuracy throughout the migration process to avoid disruptions to your business operations. Working with a team that not only has technical acumen, but business acumen, can ensure the correct data in the correct context is brought over into Acumatica from your legacy system.  

Customization with Caution: While Acumatica offers extensive customization capabilities, avoid over-customization. Stick to essential customizations that align with your business processes and objectives to prevent complexity and maintenance issues down the line. 

Test and Iterate: Conduct rigorous testing at each stage of implementation to identify and address any issues promptly. Continuously gather feedback from users and iterate on the configuration as needed to optimize system performance. 

Post-Implementation Support: Plan for ongoing support and maintenance post-implementation. Whether it is internal resources or external consultants, having dedicated support ensures smooth operations and quick resolution of any issues that may arise. 

Acumatica ERP License and Implementation FAQ:

1. How long is the Acumatica ERP license? 

You can lock in your initial term (keep the negotiated pricing) for a year. After this initial period, you will negotiate a renewal on your license. A transparent and ethical Acumatica partner can help you understand your contracts, your rights when renewing with Acumatica, and what the best path forward is for what elements of the contract are important to you as a business executive.  

2. What is the monthly/annual cost of Acumatica? 

• Acumatica consulting hourly cost is $150-300 an hour, on average.
• Acumatica integrations cost anywhere from $1,000-$15,000 depending on complexity and if there is a pre-built integration.
• Acumatica implementations cost $25,000-$200,000+.
• Acumatica licensing is on an annual payment basis, generally, but there are other  payment options that can be negotiated by a seasoned partner. 

Protelo also has an implementation methodology that will help you realize a return on your investment quicker. Acumatica will cost comparable to, or less than, other major ERPs like Infor, SAP, Microsoft Dynamics, etc. In general, Acumatica will cost less than an employee per year, yet the functionality within will run your entire business. 

3. How do I add functionality or additional transaction volume? 

Once you purchase Acumatica, you can easily add transaction volume or modules to your current Acumatica contract. They will be added, in most cases, pro-rated for the end of your initial contract term. Provisions are simple—contact your Protelo Account Manager for an electronic document to sign, and get the new functionality provisioned! Individual modules, as well as users, start at a few dollars per month and range into the hundreds per month.

4. What does Acumatica integrate with? 

eCommerce & Marketplace Integrations

• Shopify – Real-time synchronization of orders, inventory, and customer data
• BigCommerce – Streamlined online store management
• Magento (Adobe Commerce) – Deep integration for B2B and B2C eCommerce
• Amazon & eBay – Marketplace order and inventory management

CRM & Sales Integrations

• Salesforce – Syncs leads, contacts, and sales data between systems
• HubSpot – Automates marketing and customer relationship workflows
• Microsoft Dynamics 365 CRM – Extends customer relationship management

Payment & Finance Integrations

• Avalara (Tax Compliance) – Automates tax calculations and reporting
• Authorize.net, Stripe, PayPal – Secure online payment processing
• American Express & Visa – Corporate payment solutions

Shipping & Logistics Integrations

• ShipStation – Automates shipping processes across multiple carriers
• UPS, FedEx, USPS – Direct carrier integrations for cost and tracking
• EasyPost – Multi-carrier shipping API

Business Intelligence & Reporting

• Microsoft Power BI – Advanced analytics and reporting
• Tableau – Customizable data visualization

EDI & Data Exchange

• TrueCommerce – EDI for supply chain automation
• SPS Commerce – Retail and supplier EDI integration

Productivity & Document Management

• Microsoft 365 (Office 365) – Outlook, Excel, and Teams integration
• Google Workspace – Sync Gmail, Docs, and Drive
• DocuSign – Electronic signature automation